Volunteer Coordinator

Temporary Position: June 15, 2026 – November 30, 2026
Pay Range: $17–$18 per hour
Benefits: Paid Time Off (PTO)
Classification: Non-Exempt

Schedule:

• Monday, Wednesday, and Friday: 8:30 a.m. – 4:00 p.m.

• Five additional hours on either Tuesday or Thursday

• First Monday of each month: 4:30 p.m. – 7:30 p.m.

Application Deadline: Open until filled. First review of applications will begin May 22, 2026.

Reports To: Executive Director

The Bemidji Community Food Shelf is seeking a Volunteer Coordinator to help lead and support the volunteers who make our work possible. This position plays an important role in creating a welcoming, organized, and supportive environment for volunteers and the community members we serve.

Position Overview

Help serve Bemidji area families experiencing food insecurity by recruiting, training, coordinating, and supporting volunteers involved in direct service. Encourage volunteer retention through relationship building, recognition, and ongoing support. Assist with processing donations and managing social media.

Responsibilities

Daily Responsibilities

• Support and coordinate front-end and store volunteers

• Help keep store and intake operations running smoothly

• Welcome, encourage, and assist volunteers throughout the day

• Answer questions and help solve day-to-day issues as they arise
   

Administrative & Coordination Responsibilities

• Create volunteer schedules and help fill open shifts

• Maintain volunteer and donor records

• Process donations and coordinate acknowledgement letters

• Complete required reports and paperwork

• Communicate regularly with church representatives and partner agencies

• Coordinate meetings, volunteer appreciation efforts, and recruitment activities

• Help manage the senior food box program

• Assist the Executive Director with additional projects as needed

Ongoing Responsibilities

• Recruit and train volunteers for all areas of operations

• Build positive relationships that encourage volunteer retention

• Ensure volunteer coverage for daily operations and special projects

• Coordinate volunteer groups and after-hours projects

• Maintain assigned social media accounts

• Provide tours and help create a welcoming environment for visitors and volunteers

• Troubleshoot basic issues with tracking systems and technology

Qualifications

• Strong communication and organizational skills

• Comfortable working with volunteers and the public

• Ability to manage multiple tasks and adapt throughout the day

• Basic computer and social media skills

• Ability to work independently and as part of a team

• Passion for serving the community and supporting neighbors experiencing food insecurity

Working Conditions & Physical Requirements

• Work is performed in an office, warehouse, and community setting with frequent interaction with volunteers, staff, and the public.

• Ability to be mobile and lift up to 25 pounds as needed.

• Ability to use standard office equipment, including computers, phones, and printers.

• Must be able to communicate effectively in person, over the phone, and through email.

• Position may involve occasional outdoor work and travel within the community.

• Ability to manage multiple tasks in a fast-paced environment while maintaining professionalism and flexibility.

To apply, please submit a resume and three references to the Bemidji Community Food Shelf by emailing it to Jennifer@bcfsmn.org or mailing to PO Box 3118, Bemidji MN 56619, Attn: Jennifer